To manage the clinical pathway for women requiring colposcopic diagnosis and treatment, using an electronic patient record.

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A Colposcopy Information System has been successfully running in Northumbria NHS Trust since 2003. The aim of the CIS is to manage the clinical pathway for women requiring colposcopic diagnosis and treatment, using an electronic patient record. The pathway will be from referral, through to discharge and data collected will be auditable against National Cancer Standards. Letters can be automatically created, pulling information from the patient record. Implementing a Colposcopy System requires an in-depth knowledge and fundamental understanding of the processes within a clinic. more details... Benefits The immediate areas of benefit to be gained through the implementation of an integrated clinical management system are:- Service • Improve care through greater accuracy of patient information. • Standardise care through promotion of clinical governance. • Improve processing of patient referral and discharge. • Improve access to the services offered. • Faster patient turnaround through rapid processing of records and test results. • Better management/clinical information to support improved decision making. Efficiency/Productivity • Reduce administrative time by eliminating the need to retrieve information from several systems    areas. • Reduce administrative time from not re-entering data on multiple systems. • Speedier access to information by using modern technologies and user-friendly interfaces. • Automated discharge and referral letters. Data Quality Significant improvement of data quality through:- • Mandatory completion of data items • Integrated approach (pull through of data items, from other systems) • Menu driven architecture (look-up tables etc) • Controlled data fields (checks on data entry) • Reduction in duplicated records • Single Master Patient Indexing • Availability of information for reporting purposes Educational • Information for research easily accessible • Relevant information available at point of care Risk Reduce risk of:- • Data entry error, by reducing re-entry of data • Data interpretation error, through easier to use interface • Records being misplaced or lost • Error, by reducing manual records

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